Create a Cybersecurity Policy for Employees in 5 Steps

Technology is always evolving, and there are continuous new developments that change the spectrum of what is possible and what companies can do with technology. Because of this, cyberattacks and cybersecurity are constantly adapting and reviewing their methods to stay on top of things.

This is difficult for cybersecurity teams because technology moves so fast that staying ahead of the curve is harder than it seems. Without them even being noticed, vulnerabilities can occur, and often corrective measures in cybersecurity are only taken after a massive breach or failure.

The good news is that companies now realize the value of cybersecurity policies and improve their technology around security measures. More and more businesses are developing complete and robust cybersecurity policies for employees. Here are five steps that you should keep in mind when developing a cybersecurity policy for your employees.

1. The Importance of Password Management

passwordCompanies should start with the basics when it comes to educating their employees about the complexities. People get overwhelmed when they think about cybersecurity and usually imagine legions of hackers waiting to pounce on every error or detail entered into the online and offline realm.

However, cybersecurity is actually quite simple and usually starts with simple measures that all employees can understand, like using different passwords for different accounts.

Password management means that cybersecurity policies should give their employees advice about the password’s complexity, techniques for sharing passwords if applicable, and how frequently passwords should be changed.

This is a good place to start because it’s easy to understand for all employees, but it’s also crucial.

Also, if the platform offers two-factor authentication, please make sure that your colleagues have enabled it. It gives an extra layer of security.

2. Outlining the Risks

Even though companies are starting to understand the importance of cybersecurity, it doesn’t mean that all employees know the risks. They don’t understand what is at stake and how it can affect them.

Jackie Henderson, a security manager at State of Writing and Assignment Writing Service, explains that:

“Employee policies can actually benefit from generating a bit of fear in their employees by explaining what can happen when security policies aren’t followed. The dangers of having unsecure set-ups and security violations can actually motivate employees to get on board and adopt security policies.”

Similarly, creating awareness for common security breaches like phishing will benefit the company in the long run. Phishing schemes catch many employees unaware all the time, so teach your employees what phishing operations are and the dangers of opening attachments. Even messages that seem legitimate from sources you think you know can be complex, sophisticated phishing scams. Your policy should include a checklist so that employees have all the information they need about the risks and what to look out for at their fingertips.

3. Be Clear and Concise

If the policy is too long, wordy, and full of jargon, employees won’t understand it, and they’ll give up trying to read it. If any concept is incorrectly explained or unclear, employees will adopt the policy differently and get upset or frustrated. Write the document as clearly and concisely as possible and have some new people to the field test-read it, so you will know if it makes sense to everyone.

Even if technology and cybersecurity concepts are vague to most employees, there should be no ambiguity or confusion about what is expected from the employees when they read the policy. Get feedback about the policy at every stage of the draft, from people in different positions and with different knowledge levels about cyber awareness.

4. Educate Them About the Types of Networks

People don’t usually question the decision to log into their personal accounts, email, or banking while on public, unsecured networks like at the coffee shop. A security policy should explain the basics of different networks and how each has a different security connection for its users. This will go a long way in explaining to employees how cybersecurity works.

This will avoid potentially critical security breaches like an HR employee logging on to the HR portal on a coffee break from a public WiFi, putting all personnel records at risk. Failure to understand networks and network security is a major cause of cyberattacks and can be easily addressed in a security policy.


5. Update Often

People don’t like sitting around waiting for updates because they can take time, and it’s impossible to keep working while the update is running and the system is restarting. Furthermore, most people don’t understand the importance because they don’t see a visible difference to the software or application after the update. This is because most updates are to back-end information that isn’t on the user interface. Out-of-date versions of web hosts are key reasons that hackers get into websites.

If you search for articles related to this topic, I’m sure that very soon, you’ll find one that talks about getting hacked because of outdated WordPress plugins. WordPress is the most popular CMS nowadays. There is no question that it is the main target of hackers. Thus, defending WordPress sites against targeted attacks can be quite challenging for shared hosting providers.

Companies, especially e-commerce businesses, should look into getting a defense. A preventive, automated cybersecurity tool is the best solution, so they don’t need to worry about the consequences of a hack and care about updating all their software regularly. BitNinja provides excellent all-in-one security for website owners and prevents data breaches and other hacks.

updateUnfortunately, if a company doesn’t have an ultimate cybersecurity tool to avoid the risks when employees continue to use programs that aren’t updated once an update has been released, major cybersecurity risk is created. Security policies must explain to employees how critical it is to update everything as often as possible.

Fiona Thistle, a team leader at Paper Fellows and Boom Essays, states that “as soon as a patch is created to fix a new security vulnerability, employees should be instructed to update their software or applications immediately. If not, your data and customer information could be compromised in a breach. IT departments in companies should be on top of these updates and communicate them to all employees regularly.”


Cybersecurity can seem like a daunting prospect that everyone is forced to learn in today’s world. By following these tips, companies, especially webshops and other e-commerce businesses, should develop security policies so that employees can help protect them. Being upfront about what the company and the IT team expect from each employee is a great first step to protecting the valuable company and client data.

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If you have any suggestions for further developments, feel free to share them! We are always opened to new ideas.

Let’s make the Internet a safer place together!

The BitNinja Team